Nanaimo Archives Research Policies & Fees
There are no research fees for persons conducting their own research on-site at the Nanaimo Community Archives. Other fees (e.g. photocopying) still apply. To learn about research procedures at the Archives, check out our page When Visiting The Archives.
We do not do extensive research, copying or scanning for off-site patrons. If you can't visit the Archives in person, send us a detailed request. We can then determine if we have any useful information and whether it is worthwhile to pursue research through us. If you choose to pursue further research, our fee is CDN$25.00/ hour (with a minimum one hour charge). We are happy to provide information about other possible sources and repositories at no charge.
When making your request, please remember that our holdings consist primarily of records created in the Nanaimo region. Requests for vital events records (marriage, birth, death) should be directed to the BC Provincial Archives. Requests for records generated by federal departments (Indian Affairs, censuses, etc.). should be directed to the National Archives of Canada.
Genealogists may also be able to hire an independent researcher through the Nanaimo Family History Society.
* Prices subject to change without notice
Research Fees |
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Researchers conducting their own research at the Archives |
No charge |
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Research conducted by Archives Staff |
$25.00/hr (postage & photocopying fees extra) |
Photograph Reproduction |
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Size |
Price |
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Prints |
8 x 10" Other sizes quoted on request |
$17 |
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Copy Negative* |
n/a |
$12 |
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Scans (to CD or Memory Stick, provided by customer)
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Letter Size only Oversize |
$5 Cost Plus $5 |
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Photocopy - Colour |
Letter / Legal / 11x17"/14x17" |
$1 |
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Photocopy - Colour or B&W (off-site) |
Oversize |
Cost Plus $5 |
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Regular B&W Photocopy or Computer Printout (in-house) |
Letter / Legal Size |
$1 |
* If a negative is not available, a copy negative must be made at the customer’s expense. Negatives remain the property of the Archives
Photocopying Fees |
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Letter & Legal size, B&W (in-house) |
1-9 copies |
.50 per page |
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Letter & Legal size, B&W (in-house) |
10 + copies |
.35 per page |
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Letter / Legal / 11 x 17", Colour (in-house) |
1-9 copies 10 + copies |
$3 per page $2 per page |
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Oversize (off-site, Colour or B&W) |
Per Item |
Cost Plus $5 |
Publication & Commercial License Fees* |
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Publication or Commercial Use |
Not-for-Profit Use |
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Images for: Book, calendar, catalogue, brochure, magazine, newsletter, DVD, CD, website, advertising, documentary film or video, interior/exterior display |
$25 per image |
$10 per image |
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Images for merchandise: Fewer than 500 500-1000 1000 plus |
$60 / image $260 / image $520 / image |
$15 / image $65 / image $130 / image |
*License Fees do not include Reproduction Fees. License fees do not apply to private research or study use, for use in theses or student projects, local newspapers, community cable or TV news broadcasts. The City of Nanaimo and the Nanaimo Museum are exempt from license fees. Groups using images from their own collections stored at the Archives are also exempt