Nanaimo Archives Research Policies & Fees

There are no research fees for persons conducting their own research on-site at the Nanaimo Community Archives. Other fees (e.g. photocopying) still apply.  To learn about research procedures at the Archives, check out our page When Visiting The Archives.

Remote Requests 

We do not do extensive research, copying or scanning for off-site patrons. If you can't visit the Archives in person,  send us a detailed request.  We can then determine if we have any useful information and whether it is worthwhile to pursue research through us. If  you choose to pursue further research, our fee is CDN$25.00/ hour (with a minimum one hour charge). We are happy to provide information about other possible sources and repositories at no charge.

When making your request, please remember that our holdings consist primarily of records created in the Nanaimo region. Requests for vital events records (marriage, birth, death) should be directed to the BC Provincial Archives. Requests for records generated by federal departments (Indian Affairs, censuses, etc.). should be directed to the National Archives of Canada.

Genealogists may also be able to hire an independent researcher through the Nanaimo Family History Society.

Fee Schedule, Effective 2023

* Prices subject to change without notice

Research Fees

Researchers conducting their own research at the Archives

No charge

Research conducted by Archives Staff

$25.00/hr (postage & photocopying fees extra)

Photograph Reproduction





By arrangement

Other sizes quoted on request


Scans (to CD or Memory Stick, provided by customer)


Letter Size only



Cost Plus $5

Photocopy - Colour 

Letter / Legal / 11x17"/14x17"


Photocopy - Colour or B&W (off-site)


Cost Plus $5

Regular B&W Photocopy or Computer Printout (in-house)

Letter / Legal Size



Photocopying Fees

Letter & Legal size, B&W (in-house)

1-9 copies

.50 per page

Letter & Legal size, B&W (in-house)

10 + copies

.35 per page

Letter / Legal / 11 x 17", Colour (in-house)

1-9 copies

10 + copies

$3 per page

$2 per page

Oversize (off-site, Colour or B&W)

Per Item

Cost Plus $5


Publication & Commercial License Fees*


Publication or Commercial Use

Not-for-Profit Use

Images for:

Book, calendar, catalogue, brochure, magazine, newsletter, DVD, CD, website, advertising, documentary film or video, interior/exterior display

$25 per image

$10 per image

Images for merchandise:

Fewer than 500


1000 plus


$60 / image

$260 / image

$520 / image


$15 / image

$65 / image

$130 / image

*License Fees do not include Reproduction Fees. License fees do not apply to private research or study use, for use in theses or student projects, local newspapers, community cable or TV news broadcasts. The City of Nanaimo and the Nanaimo Museum are exempt from license fees. Groups using images from their own collections stored at the Archives are also exempt