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 Imperial Order Daughters of the Empire (IODE) Malaspina Chapter No. 1047 (Nanaimo) fonds

              Imperial Order Daughters of the Empire (IODE) Malaspina Chapter No. 1047 (Nanaimo) fonds [textual record, graphic material, object] – 1923-2002.
              114.5 cm of textual records and other material.  

            IODE is a Canadian women's charitable organization whose mission is to improve the quality of life for children, youth and those in need, through educational, social service and citizenship programs.  Margaret Polson Murray founded the national level of this organization in 1900 in Montreal.  The Order was originally named the Federation of the Daughters of the British Empire, and the Children of the Empire (Juvenile Branch).  When the headquarters moved to Toronto in 1901, the Order became incorporated under the name the Imperial Order Daughters of the Empire (IODE).  In 1913, the Provincial Chapter of British Columbia was formally organized.  The Malaspina Chapter received its Charter on February 8th, 1923.  Early members include Katherine Vater, Toots McDonald, Margaret Martindale, Dorothy Weeks, Crystal Dunsmuir, Mary Trawford, Mary Sharp, Margaret Davidson, Helen Gordon, and Rae Cunliffe.  Other local Chapters include the Bastion and Raymond Collishaw Chapters, both now defunct.  Over the years, Malaspina Chapter IODE members have volunteered their time and thousands of dollars toward numerous local projects in addition to participating in provincial and national IODE endeavours.  Community efforts of the Chapter have included giving funds, items and or volunteer time to the Nanaimo Regional General Hospital, Tillicum Haus, Salvation Army, 7-10 Society, Nanaimo Food Bank, Child Development Centre, Childrens Treatment Centre, Haven House, Military Museum, and Claytree Enterprises.  The Chapter has also been actively involved in Canadian citizenship ceremonies and awarding annual bursaries to high school and post-secondary students.
            Fonds consists of records generated in the course of Malaspina Chapter IODE business.  The fonds is arranged in six series: 1) Charter, Constitution and Bylaws; 2) Executive Records; 3) Financial Records; 4) Reports; 5) Scrapbooks; and 6) Miscellaneous.
            Title based on the contents of the fonds.
            Series descriptions and file lists available.  

ACCESSION NUMBER            2004 012 A
LOCATION                                 E-03-05 Boxes 1-3
                                                     F-05-04 Box 1-3
                                                     F-05-05
Series 1.  

           Charter, Constitution and Bylaws [textual record] – ca. 1923-1995.
           12 cm of textual records. 

        Series consists of a nationally issued charter confirming the Malaspina Primary Chapter No. 1047 on the 8th of February, 1923.  Signed by Emily Doolittle, National President and Alice McLelland, National Secretary.  Motto on recto:  "One Flag, One Empire, One Throne".  Also includes two binders containing the IODE constitution and bylaws, order of business, rules of order and general policies.
         Title based on contents of series.
          File list available. 

LOCATION       E-03-05 Box 1
                           F-05-05

Series  2.  

         Executive Records [textual record] - 1934-2000 [intermittent].
         14 cm of textual records.  

        Series consists of minutes 1934-1971 and 1991-2000; attendance records from 1934-1970 and 1972-1996; Terms of Reference for the Administration and Operation of IODE Zones in British Columbia; Minutes of IODE Island Annual Zone Meetings 1978-1979, 1981-1982, 1986-1990,  1992, 1996-1998; Officers of B.C. Provincial Chapter IODE 1998-99; Membership Lists 1996-1998; IODE Malaspina Chapter Secretary's Office Report of Newly Elected Officers 1961 to 1992; and Malaspina Chapter Officers 1992-1993.
          Title based on contents of series.
          File list available. 

LOCATION       E-03-05 Boxes 1-2

Series 3. 

          Financial Records [textual record] - 1948-1979 [intermittent].
          3.5 cm of textual records. 

          Series consists of an account book from 1948-1965 and financial statements from
          1942-1943, 1951-1956, 1961-1971, 1975-1976, and 1979.
          Title based on contents of series.
          File list available.  

LOCATION       E-03-05 Box 3  

Series 4.  

           Reports [textual record] - 1961-2002.
           5 cm of textual records. 

      Series consists of a wide variety of reports including:  IODE Malaspina Chapter Annual Report of Recording Secretary 1962, 1965-1980, 1995-1997; and Provincial Chapter of British Columbia IODE Annual Reports 1996-2001.
           Title based on contents of series.
           File list available. 

LOCATION       E-03-05 Box 3 

Series 5. 

            Scrapbooks [textual record, graphic material] - 1938-2002.
            40 cm of textual records.
            ca. 400 photographs.

        Series consists of scrapbooks containing newsclippings and photographs related to IODE Malaspina Chapter activities.  The years between 1941 and 1963 are not represented.
           Title based on contents of series.
           File list available. 

LOCATION          F-05-04 Box 1-2
                           F-05-04 (oversize)  

Series 6.  

           Miscellaneous [textual record, object, graphic material] - ca. 1958-2000.
           40 cm of textual records and other material. 

      Series consists of a wide variety of records related to the interests of the IODE Malaspina Chapter.  Includes information outlining the history of the IODE (National, Provincial, and Malaspina Chapter); public relations information; poster boards with IODE logo; a tribute to Dorothy Martin; various objects such as IODE ribbons, gavel, decals, stationary, print of Queen Elizabeth II and other memorabilia; notes related to the IODE Centennial Garden project; certificates of recognition, proclamations, speeches and assorted correspondence.
           Title based on contents of series.
           File list available.  

LOCATION       E-03-05 Box 3
                           F-05-04 Box 3
                           F-05-05  

Imperial Order Daughters of the Empire (IODE) Malaspina Chapter No. 1047 (Nanaimo) fonds 

 File List 
 

Series 1. Charter, Constitution and Bylaws  

File 1.               Charter, 1923
File 2.               Constitution
File 3.               Bylaws  

Series 2. Executive Records  

File 1.               Minutes, 1934-1943 (contains roll call from 1934-1942)
File 2.               Minutes, 1943-1952 (contains roll call from 1943-1952)
File 3.               Minutes, 1952-1959 (contains roll call from 1953-1959)
File 4.               Minutes, 1959-1965 (contains roll call from 1959-1965)
File 5.               Minutes, 1965-1971 (contains roll call from 1969-1971 and 1972-1996)
File 6.               Minutes, 1991-2000
File 7.               Minutes, 1995-1996 (Duplicates)
File 8.               Zone Meeting information
File 9.               Charter Meeting information, Officer and Membership Lists
File 10.             Report of Newly Elected Officers, 1961-1992  

Series 3. Financial Records  

File 1.               Account Book, 1948-1961
File 2.               Financial Statements, 1942-1943; 1951-1956; 1961-1971; 1975-1976; 1979  

Series 4. Reports  

File 1.               Malaspina Chapter Annual Reports, 1962, 1965-1980, 1995, 1996, 1997
File 2.               Provincial Chapter Annual Reports, 1996-2001  

Series 5. Scrapbooks 

File 1.               Scrapbook, 1938-1941
File 2.               Scrapbook, 1963-1967
File 3.               Scrapbook, 1968-1971
File 4.               Scrapbook, 1970-1973
File 5.               Scrapbook, 1971-1974
File 6.               Scrapbook, 1973-1975
File.7                Scrapbook, 1975-1977
File 8.               Scrapbook, 1975-1977 (second scrapbook)
File 9.               Scrapbook, 1977
File 10.             Scrapbook, 1978
File 11.             Scrapbook, 1979-1980
File 12.             Scrapbook, 1980
File 13.             Scrapbook, 1983-1993 (oversize)
File 14.             Scrapbook, 1993-1994 (has photographs from 1950’s)
File 15.             Scrapbook, 1997-2002  

Series 6. Miscellaneous  

File 1.               Correspondence, Certificates, Speeches, Centennial Garden Project
File 2.               Cards, Tribute to Dorothy Martin, Letters Appealing for Assistance
File 3.               Public Relations Guide Sheet and Newsclippings [ca. 1984-1989]
File 4.               History (IODE, Emerson House, War Memorial Fund, the name Malaspina)
File 5.               Memorabilia (includes objects)